Google has announced that it will be bringing the Gmail confidential mode to G Suite by default on the 25th of June 2019.
The feature will be made available to all users who will be able to send emails using the confidential mode.
Confidential mode provides built-in information rights management controls in your emails by allowing senders to create expiration dates and revoke previously sent messages. Because a sender can require additional authentication via text message to view an email, it’s also possible to protect data even if a recipient’s email account has been hijacked while the message is active. Additionally, with confidential mode, recipients don’t have the option to forward, copy, print, or download their content or attachments.
Enhanced Security Features
Confidential mode is a significant step forward in email security, especially for businesses that handle sensitive information. By enabling expiration dates, senders can ensure that their emails are only accessible for a limited period, reducing the risk of sensitive information being exposed over time. This feature is particularly useful for sharing temporary passwords, financial information, or any other data that should not be permanently accessible.
Moreover, the ability to revoke previously sent messages adds an extra layer of control. If a sender realizes that they have sent an email to the wrong recipient or if the information becomes outdated, they can easily retract the message. This is a crucial feature for maintaining the integrity and confidentiality of business communications.
Practical Applications and Use Cases
The practical applications of Gmail’s confidential mode are vast. For instance, legal firms can use this feature to send confidential case details to clients, ensuring that the information is only accessible for a specific period. Similarly, healthcare providers can share patient information securely, complying with regulations like HIPAA that mandate strict data protection measures.
Educational institutions can also benefit from this feature. Professors can send exam details or grades to students with an expiration date, ensuring that the information is only accessible for a limited time. This helps in maintaining academic integrity and confidentiality.
Additionally, the requirement for additional authentication via text message adds another layer of security. Even if a recipient’s email account is compromised, the confidential information remains protected. This is particularly beneficial for high-stakes communications, such as contract negotiations or strategic business discussions.
With confidential mode, recipients don’t have the option to forward, copy, print, or download their content or attachments. This restriction is crucial for preventing unauthorized distribution of sensitive information. For example, a company can send internal memos or strategic plans without worrying about them being leaked or shared outside the organization.
You can find out more details about the new confidential mode for G Suite over at Google at the link below.
Source Google
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